Copier Leasing 101: The Ultimate Guide for Leasing a Copier in 2024

Copier Leasing 101: The Ultimate Guide to Getting the Best Price

Leasing a copier is the cheapest and fastest way to get a full-size copier in your office. With no money down, you can have a copier delivered in just a few days. But to get the best deal on your copier lease, you'll need to understand the lease market and be prepared to negotiate. We've compiled this comprehensive guide to help you navigate the process allowing you to maximise some savings.

Know the Key Specs to Look For

Before requesting quotes, make a list of must-have specs for your ideal copier. Important features to consider include:

- Print speed (ppm)
- Maximum usage volume
- Paper capacity and finishing options (stapling, hole punching, etc)
- Scanning abilities and connectivity options

This will help you zero in on appropriate models and compare quotes apples to apples. The goal here is to avoid getting duped by sales reps who try upcharging for unnecessary bells and whistles.

Calculate Your True Monthly Volume

Crunch the numbers to determine your actual monthly print volume. Don't just guess—take a look at historical usage data and existing device counters. Break down averages for both black-and-white and color printing. An accurate volume estimate is crucial for securing a cost-effective service agreement.

Leverage Online Quoting Portals

Don’t waste time contacting dealers one by one. Instead, use an online copier quote generator that allows you to post your request and receive numerous competitive bids in one place. Local dealers will bid for your business by providing quotes in seconds. We do a pretty good job with this part.

Get Quotes from Independent Dealers

In addition to going direct with the manufacturers and big authorized dealers, don't underestimate the lesser-known regional and local copier dealers. Independent players are often hungrier for your business and more willing to offer discounted pricing. Just be sure to vet these companies thoroughly.

Ask About Available Promotions

Dealers frequently run copier lease promotions to boost sales during slow periods. Don’t be shy—ask what current discounts or specialty rates they can offer your business. Even existing customers can negotiate down rates by taking advantage of promotions.

Consider a Longer Lease Term

Opting for a 5-year lease generally provides the lowest monthly payment. Just confirm that the model will meet your needs and be supported for that timeframe. You can even negotiate a term between 3-5 years for maximum flexibility.

Bundle Your Service Agreement

For most businesses, choosing a service agreement with copies included provides the best overall value. Just be sure your monthly allowance aligns closely with your actual usage. Ask about discounted overage rates that kick in when you exceed the allowance.

A little negotiation doesn't hurt
Make dealers work for your business by negotiating some aspects of the offer.  Pricing, lease terms, service plans, and delivery fees—are all on the table. It's important to note that leasing a copier is an important decision, so make sure you get exactly what you're looking for.

If you follow these insider tips when seeking your next copier lease you’ll be poised to achieve major savings in your bottom line.